Elements and Performance Criteria
- Clarify details of complaint and explain procedure
- Complainant details are obtained and recorded and nature of involvement in workplace relations issue is confirmed.
- Resolution procedure for complaints and impartiality of advisor are explained to complainant and confirmed as understood and accepted.
- Details of complaint are obtained, recorded and verified with complainant.
- Issues are analysed and those that cannot be resolved are explained or referred according to workplace procedures.
- Process for issues that fall within level of authority is clarified and timeframe for resolution is proposed.
- Review records of workplace relations issue and conduct research
- Organisational records of the workplace relations issue and actions taken, information gathered and advice given are reviewed and possible errors or gaps in information are identified.
- Staff and relevant stakeholders are consulted to clarify details of the workplace relations issue and gather information to complete or amend records.
- Research is conducted to complete or amend information and advice.
- Importance and urgency of the complaint are assessed and priority is allocated to enable timely and effective action.
- Expert advice is sought as necessary according to workplace procedures.
- Additional or amended information is recorded and validated with colleagues or relevant persons.
- Report on resolution of complaint
- Additional or amended information is incorporated into response according to complainant requirements and workplace procedures.
- System records or reports are completed and processed according to workplace requirements.
- Response is checked for accuracy, clarity, suitability of language for intended audience and compliance with workplace requirements.
- Communications are conducted with complainant to convey outcomes of review and research.
- Queries relating to additional or amended advice or to complaints procedures are responded to promptly and effectively.
- Contribute to process improvement
- Factors contributing to incomplete or incorrect information or advice are assessed and recorded.
- Strategies for continuous improvement are suggested, sought from colleagues and relevant persons, and discussed.
- Appropriate strategies are selected and proposals for change are documented and processed according to workplace procedures.